How To Overcome Change Management Challenges - Megan Strant

How To Overcome Change Management Challenges: Answer These 3 “What’s in It for Me?” Questions

June 21, 2022 Megan Strant  
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For more than 15 years, Microsoft MVP Megan Strant has been enhancing the end-user experience across organizations. She’s worked across a number of Microsoft partners, building and managing their change management practices and learning strategies.

The experience of your people on their journey, and at times, relying on their uptake of technology or shift in behavior, is a major part of the success of any change across your organization. To drive that success and to improve your people's experience along their journey, you need to make it personal by answering their, “What’s in It for Me (WIIFM)?”

In my session, Evolving Relationships With Change Management Methods, at Excelerate =SUM(it) 2022, when we polled the audience on which change management challenge they expected to be the most difficult, the top answer at 48% was “identifying each team’s WIIFM.”

WIIFM is different across the business—for business owners, for managers and for individual contributors. Each stakeholder level will have a different experience along your change program. But overall, to drive change, you need buy-in from every person from every level.

You’re asking more from your people, for them to perform extra work and in ways that often add stress. It’s crucial for you (the change agent) to connect with your people. By answering each team’s WIIFM, you can build the connection between:

  1. You and your people
  2. Your people and your upcoming change program
  3. your people and the ongoing change

In this blog post, discover how to overcome change management challenges and learn the three key elements in answering each team’s WIIFM:

1. What Are the Core Reasons Behind My Change Program?

Start with the “why.” As world-renowned author Simon Sinek has been saying for years—the “why” is crucial in business. While his work focuses on a business’s purpose and inspiring people, the “why” in change management also flows through everything in work. Think: What’s the point?

Like how your business’s vision, strategic objectives and goals should flow through each department and connect to each employee’s role, your change program should too. Whether you’re going through a major transformation, driving culture change or implementing new software, you need to build a connection between your people and your change program. Think about your program as part of a greater purpose—not just an initiative. This will help you devise the language for communicating (I’ll get to this soon) the work ahead and its benefits.

HubSpot Video

2. What Are My Stakeholders’ Values and Motivators?

Involve your people in your planning. Discuss the upcoming changes. If you’re running a change program, major activities—such as impact reviews and strategy assessments—should already be underway. In other words, talk to your people and pay attention to their pain points, blockers and de-motivators. Your goal isn’t to please your people. Try to find a middle ground rather than forcing change.

They won’t care or invest their time and energy if they don’t see the benefit for themselves and the business. Think: What are they hoping to get out of this change? Your people will tell you. Listen to their perspectives and understand their needs. Ask each stakeholder what they want from the situation.

In my session, we also polled the audience on pain points they experience when going through change management. Their top answer at 37% was “motivating team members.” While motivation drives success and you need your people on board and motivated to achieve positive results, it can be tricky. Whether you’re leading a specific project or have broader organizational goals, appeal to what drives them and keep it simple and achievable.

Some possible motivators include:

  • Providing free food
  • Recognizing employees
  • Sharing success stories
  • Implementing gamification
  • Fostering a culture of inclusion

Every stakeholder has different perspectives, needs, values and motivators. Ask each stakeholder what they want from the situation.

3. How Can I Communicate My Core Reasons, While Aligning With My Stakeholders’ Values and Motivators?

Craft your communication carefully. It’s not merely a task you tick off or updates you send. Communication is your opportunity to connect. It can require persuasion or even creativity to express the core reasons and benefits in a way that aligns with your stakeholders’ values and motivators.

Communication that isn’t carefully and thoughtfully crafted is stating only the facts, such as an  implementation date, IT update or program update. Your people will ignore or delete these.

Some possible methods of communication include:

  • Emailing (this still has a place for communication as many people rely on it heavily)
  • Sending announcements through business social platforms or intranet
  • Engaging with people through their regular channels such as a weekly department update or monthly breakfast
  • Driving awareness about upcoming changes through internal news or announcements
  • Creating targeted posts in digital workspaces such as Microsoft Teams
  • Providing short reminders or dates on a rotating desktop background
  • Running lunchtime “Ask Me Anything” sessions to inform and have a place for discussion

Put effort into what you communicate and ensure the communication is relatable. To be a strong, successful communicator who drives employees to embrace change, you need to be clear and convincing. Like values and motivators, your stakeholders have different preferred methods of communication. Think about your employees’ needs, rather than what you need from them. You’re not only informing them—you’re persuading them too. Persuasion is easier if you can determine their preferred methods of communication.

WIIFM Change Management

Whether you’re implementing the next change program across your business or helping your people through the ongoing state of constant change in our world, you need to identify your core reasons, understand their values and motivators and determine their preferred methods of communication. Answer the WIIFM questions to make it personal—and build stronger connections with your people.

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Driving Successful Change

Watch Microsoft MVP Megan Strant’s Excelerate =SUM(it) 2022 session, Evolving Relationships With Change Management Methods, on Plan To Grow to learn which method is best for your change program.

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