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Predictive Budgeting: Everything You Need To Know

November 19, 2020 |

Budgeting prepares your business for the future by allocating resources for the budgeting cycle ahead. But how can you really be ready for a future you can’t predict?

With only limited visibility into what that future holds, it’s easy to end up with inefficiencies in your budget or a lack of alignment with your strategic goals. Ideally, you want practices in place to help offset that possibility.

That’s where predictive budgeting comes in.

As one of the newest budgeting capabilities available to finance teams, predictive budgeting helps you look ahead to see how your budget will hold up in the future and to identify potential flaws that might keep it from performing well. 

For some teams, it’s a way to deepen your existing budgeting process—adding extra checks and balances after your budget is already built. Others choose to integrate it into the budgeting process from the start. Either way, it’s the next evolution of budgeting and something leading finance teams are beginning to see as a must-have—whether they’re already using it or envisioning it as part of their own budgeting future.

So what do you need to know about predictive budgeting?

  1. What is predictive budgeting?
  2. How can predictive budgeting help your business?
  3. Prerequisites for predictive budgeting
  4. Best practices for predictive budgeting

What Is Predictive Budgeting?

Predictive budgeting adds accountability to the corporate budgeting process, using predictive analytics to make predictions for the future—both short and long term.

Often used alongside technology such as machine learning and artificial intelligence, it leverages modeling and statistical algorithms to do so and draws on broad and deep sets of historical and current data. Through those tools and data, it identifies trends and patterns, determines potential risks and forecasts future outcomes. The result: insights that can drive better decisions on how to allocate your resources and better prepare your budget for the future ahead.

By enabling predictive budgeting across your plan—from revenues and inventory to receivables and so on—you can connect these data-driven insights to your strategic goals, reduce inefficiencies and better justify your resource allocation choices to both the executive team and broader organization as a whole.  

How Can Predictive Budgeting Help Your Business?

As a newer methodology, predictive budgeting is often used as a system of oversight—something to compare against as you settle on your final budget. Whether you use it that way or integrate it into your standard budgeting process from the start, it allows you to check assumptions and ensure your budget is on track with future objectives and strategic goals. In doing so, it can help you:

1. Make Cash Flow Projections

By using historical data to fuel your forecasting, you’ll be able to better understand the cash flow needed in the budgeting cycle ahead—and make any necessary shifts to your cash flow projections.

2. Identify and Understand Your Critical Drivers

You’ll be able to better identify your business’ main drivers—then take a deeper dive so that you can fully understand the business activities you can invest in for your optimum financial outcome. This is particularly effective when applied to areas of your plan with rich historical data, giving you a chance to really get into those key drivers.

3. Recognize Areas That Need Attention

Finally, you can also identify any holes in your budget that might set your plans up for failure—and make the necessary changes so that you’re poised for success instead.

While all of this might sound great, as with anything new it isn’t always easy—at least when you’re first starting out. To set yourself up for success, introducing predictive analytics to your budgeting cycle should start by ensuring you have a few key prerequisites in place.

Prerequisites for Predictive Budgeting

While predictive budgeting has a lot of advantages, there are also a few considerations to take into account before adding it to your budgeting process:

1. You’ll Need the Right Team

As the next frontier in planning, predictive budgeting involves creating and applying predictive analytics equations and developing advanced modeling to predict the future using past results. That level of analysis will likely require a specialized team member or extra training for your existing team.

2. You’ll Need Access To Data

In order to get to the insights you’re looking for and to make your predictions as accurate as possible, you’ll require access to data across disparate data sources—including, ideally, at least a few years of historical data. And you’ll need to clean and format that data before you can analyze it appropriately to ensure you get the results you need.

3. You’ll Need the Right Technology

To get to those answers quickly, you’ll also need technology that can help you access the data you need when you need it and apply modeling to see what the future may hold.

With all of those prerequisites in place, you’re ready to start adding predictive budgeting to your budgeting process. Consider the following best practices to get started. 

Best Practices for Predictive Budgeting

Once you’ve got everything in line to effectively introduce predictive budgeting, these four best practices will help you get the most out of this next-level budgeting initiative:

1. Start Small—and Make Strategic Choices

As the next big thing in budgeting, there may be expectations on your team to rush into predictive budgeting and start doing everything at once. But that might not be the best approach for you. As something that can be complicated and time consuming to get off the ground, it might be better to start small and make strategic choices. Focus on short-term insights first, for instance, where you’ll be able to see your results quicker. Then work your way up to more ambitious plans.

2. Choose the Right Drivers

Predictive budgeting can be a jumping-off point to strategic conversations around your business’s future and lead to more insightful decision making overall. To achieve all of that, though, you’ll want to make sure you’re looking at the right things. Target operational drivers that will empower your business and help you introduce real change.

3. Don’t Forget the Human Side

Like all finance functions, predictive budgeting requires a combination of people, processes and tools to be successful—so you don’t want to let any of those lag behind. While technology and data may be critical in driving the performance of your predictive budgeting efforts, your team and the instincts they bring to your findings are just as important. It’s that combination of human experience and data-driven insights that will put your budget in the best place to thrive.

4. Apply Scenario Modeling

You can combine your predictive budgeting efforts with more detailed and potentially increased scenario modeling in order to better understand the range of possibilities waiting for your organization. In doing so, you’ll help your organization stay ready for anything ahead.

Done right—and with the best people, technology and processes in place—predictive budgeting can elevate your budgeting and ensure your business is on the right path to success. 

After all, with predictive budgeting, the future is already here.

Discover how Vena can help you build a better budgeting process.

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